Minutes June 10, 2013
June 10, 2013
The Enterprise City Council met in regular session on Monday, June 10, 2013 at 7:30 p.m. Those present were Mayor Margie Shaw; Councilors Jenni Word, Larry Christman, Stacey Karvoski, Laura Miller, Bill Coffin; City Attorney Roland Johnson; Staff Wes Kilgore, Denine Rautenstrauch, Ronnie Neil, Michele Young.
Guests: Bruce Bliven, Michelle Bloker, Sondra Lozier, Toni Leech, T.J. Miller
Press: Rob Ruth, Katie Nesbit
Pledge of Allegiance
NEW RESERVE OFFICER SWORN IN
City Admin./Recorder Michele Young conducted the swearing in ceremony of Reserve Officer Timothy J. Miller to the Enterprise Police Department Reserve program.
Councilor Miller made and Councilor Karvoski seconded the motion to approve the May 13th and 22, 2013 special meeting and May 22, 2013 Budget Hearing minutes and the May 2013 Accounts Payable report. Motion passed unanimously.
Agenda additions – Liquor License approval from the Eaves Drop In and to discuss a Water Management Conservation plan. Councilor Miller made and Councilor Word seconded the motion to add the items to the agenda, motion passed unanimously.
PUBLIC COMMENT AND CORRESPONDENCE
Bruce Bliven asked if he could ask some questions. Mr. Bliven presented to the council a list of questions, a copy was not provided to the City Recorder. Councilor Karvoski in response to one of his questions stated that the City Council discusses all items presented to them that requires a decision, if there is not enough information they will request additional information and will wait until they receive it.
Mr. Bliven stated that question No. 2 was more of a question and he just wanted to make sure that council decisions were made in the best interest of the citizens of Enterprise.
Bruce then asked if we follow the bid process requirement. Roland responded that we follow the State of Oregon Competitive Process and Public Contracting Law. For public contract projects we have an appointed engineer Roland stated that the city spends a lot of expense and time to make sure these laws are followed.
Bruce asked about where the city came up with a $35,000 median income, that is not the average income in the county. Michele responded that number is a published number from the census and other statistical agencies. That this income number is used for applying for grants; various reporting. It is within the boundaries of Enterprise and is an average. Michele asked what he read that he was referring to, he stated it was something he heard or read somewhere.
COUNCIL DISCUSSION AND ACTION
The council reviewed the Council Action request with the information they requested for 2% - 5% sewer rate increases. Councilor Coffin stated that he is speaking on behalf of the citizens of Enterprise and what he is hearing that people will not stand for another increase. Councilor Karvoski asked Councilor Coffin where he might propose a budget cut. That the Budget Hearing would have been the appropriate place for him to have had that discussion but he left the meeting when it started. Councilor Coffin stated that he had another meeting to attend.
Councilor Miller stated that she has also talked to citizens and the ones she has talked to say that they want sewer, they want water and we have to do what it takes to keep those services for the people of Enterprise. Councilor Miller stated that is why we are here, to make these tough decision and to make this a livable community. Councilor Miller stated that she was once told it is the cost of living in Paradise.
Michele explained to Bill what kind of discussions need to occur in making these decisions. In all the years she has worked for the city she has never seen the City Council make these types of decisions lightly.
Roland commented that the reason for the rate increase at this time is because we had to change our rate structure and it caused a deficit in our sewer revenues. The City is not increasing revenues, it is adjusting the rates to maintain the level of revenue we were receiving.
Councilor Christman and Councilor Miller both brought up the water and sewer rate survey Michele had sent out that was conducted for small cities. It clearly showed of the responding cities that we were almost the lowest rate for water, we were in the higher end for sewer but had many ahead of us and overall average we were right on the middle.
Councilor Karvoski moved to raise rates 3.5%, Councilor Christman seconded the motion. with a mote of 5 in favor and Councilor Coffin opposing.
Mayor Shaw read the Action request form based on previous discussions with the Judge and council members. Roland stated that he does not agree with this until we know what we are going to do. Roland recommended that we have the that worked on this meet, we should also meet with the District Attorney. If we go to the hearings officer process we would have to re-write our ordinances.
Councilor Karvoski stated that the committee needs to meet. It will be Mayor Shaw and Councilors Miller and Karvoski. Roland will meet with the DA to review procedures. The Committee will report back to the Council in August.
Mayor Shaw presented the event permit that the committee reviewed. This permit requires a permit fee of $25 and a $100 refundable deposit if city equipment is used. After discussion it was felt we should had that a Route Map must be provided for parades. Councilor Miller made and Councilor Karvoski seconded the motion to approve the Event permit with the addition of the route map for parades. Motion passed unanimously.
FARM SUPPLY DIST. TRUCK WASHING
Mayor Shaw stated that she went down to the Baseball fields with Ronnie to review the area of cattle waste that is running into our park. Ronnie stated that right now they cannot mow about 15 feet into the field.
Ronnie stated about 1.5 years ago he started received complaints about the smell. He talked to Craig Willis and Craig stated that he would do something about it. Now it has gotten to the point that it is hard to mow. Mayor Shaw asked why is he not taking it upon himself to clean this up, it is time to write a letter. Pictures were passed around for the Council to see. Councilor Miller asked who would right this letter. Roland stated he will review the ordinance, identify what the violation is and he will write the letter. Councilor Miller moved that the City Attorney research the issues at hand regarding Farm Supply and then prepare a letter for the Mayor’s signature. Councilor Christman seconded. Motion passed unanimously.
West Second Street - Street Vacation.
Mayor Shaw opened a Public Hearing to discuss the street vacation of 12 feet wide by 240 feet long on the west side of W. Second Street where the new restrooms will be located. and closed. Mayor Shaw asked if there was anyone present to make comment. Sondra Lozier asked if this goes along with the plans for an ice rink, the council replied yes. . Mayor Shaw closed the public hearing.
Mayor Roberts read by title Ordinance No. 568, An Ordinance vacating a portion of West Second Street in the City of Enterprise, Oregon. Councilor Karvoski made and Councilor Miller seconded the motion. Michele took a roll call vote of each councilor, motion passed unanimously.
It was noted by staff this would not interfere with existing parking.
2013-14 Pay Date Schedule proposal
Michele presented an action request for a schedule of pay dates for the next fiscal year. She stated that Lacey came up with a plan that would average out the pay-dates better and provide us more time. It complies with the Union contracts and the City Council's request to have payroll two days after their last days worked. Councilor Karvoski made and Councilor Miller seconded the motion to approve the Pay Date schedule as presented, motion passed unanimously.
DEPOT STREET PAVING BID AWARD:
Ronnie Neil presented the following bids:
Humbert Asphalt $107,985
Hampton Paving $116,054
Councilor Christman made a motion to issue the Notice of Intent to Award to Humbert Asphalt in the amount of $107,985. Councilor Word seconded the motion which passed unanimously.
KRUMHOLZ PARK PROPERTY PURCHASE
Roland stated that in 1990 the city received a 99 year lease for an overlook park from Floyd Krumholz in memory of his late wife. Floyd Krumholz has passed away and the estate owns the title now to the property. They have to liquidate the estate so they can pay medical expenses, they want a reversionary value of the property. Roland recommended that we authorize him to make an offer of about $500 or so that we can acquire fee title.
Councilor Coffin made a motion to authorize Roland to negotiation a price between $100 and $500, Councilor Miller seconded the motion which passed unanimously.
EAVES DROP-IN REQUEST FOR LIQUOR LICENSE
Councilor Karvoski made and Councilor Christman seconded the motion to approve a Liquor license for Eaves Drop-In, LLC, owner is Christine Eaves with the condition that the Chief conduct a background first. Councilor Christman seconded the motion which passed unanimously.
WATER RIGHTS EXTENSION REQUIREMENTS
Ronnie and Michele presented to the Council a request to approve hiring Anderson Perry and Assoc. to do a Water Management Conservation Plan at a cost of $12,000. This is required by the Water Resources Division. Anderson Perry worked on helping the city do the filing for extension of water rights and we never heard back from the Stated. Based on a recent conference call with them and Troy Baker, we were told we had to do this as well. Councilor Miller made and Councilor Karvoski seconded the motion to approve hiring Anderson Perry to do the WMCP at a cost of $12,000. Motion passed unanimously.
Fire – Chief Karvoski submitted a report stating not much activity for the month
Police – Chief Kilgore reported their computers are being worked on, he was unable to get a report to the council.
Public Works: Ronnie reported that we received $5400 grant from CIS for Risk Management – we had to spend it within two weeks ago. We purchased fencing around the reservoir. We are putting a 6’ chain link fence which will go up this fall.
They have been working on the water/electrical/sewer for the new restroom.
The restroom will be here the 2nd week of July. Today they started painting parking stripes.
Library –nothing to add to her report other than Jugglemainia is happening at the Library on Thursday at 3pm.
Administration: Michele report that the Landmarks Commission will be having a Public review of the Design Guidelines document on July 11th at 5:30 p.m. Michele stated that that Budget was hit pretty hard due to two recent resignations of employees. Michele submitted a written report on general work happening in the office.
Roland stated that S&V has withdrawn their application for the Re-Zone in our watershed.
Mayor Shaw closed the public meeting for an Executive Session as allowed by ORS 192.660(2)(e) Real Property Transactions and ORS 192.660(2)(f) for Legal Counsel & Performance Evaluations.
Mayor Shaw opened the Public Session.
Councilor Karvoski made and Councilor Coffin seconded the motion to have Michele Baird of Wallowa Mountain Properties write up an offer at $9 per sq. ft. with two conditions regarding the removal of fuel tanks be clarified. Motion passed unanimously.
Councilor Miller made and Councilor Christman seconded the motion to have RFP's mailed to realtors to sell the city lot on the north highway. Motion passed unanimously.
Being no further business the meeting was adjourn.
Margie Shaw, Mayor
Michele R. Young, City Admin./Recorder