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Minutes May 14, 2018

City Council May 14, 2018

The Enterprise City Council held a Work session from 7:00 p.m. until 7:30 p.m. for the purposes of discussing items on blocking the right of way, blocking parking, and interference for drivers pulling out in an intersection. Conversation also took place between staff and council regarding the fire hall rebuild.

Mayor Stacey Karvoski opened the public meeting for the Enterprise City Council meeting at 7:30pm. Those present were Mayor Karvoski, Councilors, Ashley Sullivan, Micah Agnew, Chris Pritchard, Dave Elliott, Larry Christman; Staff Lacey McQuead, Denine Rautenstrauch, and Ronnie Neil, Fire Chief Paul Karvoski and City Attorney Wyatt Baum. Police Chief Joel Fish was absent.

Guests present were Christie Huston, Josh Keisecker, Kris Naisbitt, and Daniel Sticka.

Press: Kathleen Ellen with Wallowa County Chieftain

Pledge of Allegiance

Introductions              

Moment of Reflection

ADDITIONS TO THE AGENDA

Resolution No. 628

CONSENT AGENDA

Councilor Christman made a motion to approve the March Payables (April had not been completed yet) and the April Council Minutes. Councilor Pritchard seconded the motion. Motion passed unanimously.

DEPARTMENT ACTIONS & UPDATES

Administrative Department:

City Administrative Assistant Lacey McQuead stated that she submitted the report with the packet provided to the council prior to the meeting. No questions for the Administrative Department.  

Public Works Department:

Public Works Director Ronnie Neil stated that tomorrow is the one year inspection for the new reservoir. The Public Works Department spent most of the day getting it drained. The hope is to have the reservoir back online by the end of the week. Ronnie stated that the Melville Subdivision has begun and due to the start of that project, they have realized that Warrington Construction left some problems behind when the completed the water project. They are responsible and therefore will be billed for a portion of the time and work it took to fix the problem. Lacey added that Spencer Shelton, the new Public Works Maintenance worker started on May 7th. The City is excited to have him on the crew. No further questions for the Public Works Department.

Fire Department:

Fire Chief Paul Karvoski stated that in the past month there have been two motor vehicle accident responses, as well as a false alarm at the Pioneer Guest Home. Paul stated that there was a pre-bid mandatory meeting for construction of the Fire Hall/City Hall tomorrow at 11:00AM. Councilor Pritchard asked if we have received confirmation that the insurance was paying for the project completely. Lacey responded stating she had an email into Eric Ramm with CIS asking for clarification. No questions or comments for the Fire Department.

Police Department:

Police Chief Joel Fish was absent but submitted the report prior to the meeting.

Library:

Librarian Denine Rautenstrauch stated that she previously submitted her report and included some charts and graphs regarding stats for the library. She stated that the chart shows there was a decline in people visiting the library from 2009-2010 when the library started closing Fridays. However, once citizens adjusted to the new hours, the chart shows the amount of people coming in had increased. Councilor Agnew stated that the information provided shows there was an increase to 20,000 for check-outs and asked if that was correct. Denine stated it was. Councilor Elliott stated that he appreciates Denine doing this for them.

CITIZEN COMMENTS

Daniel Sticka introduced himself. He stated that he had an issue with the billing for fire response. He stated he appreciates the Fire Department and would like to help volunteer, but this response was not something he asked for. He stated that someone else called 911 and it was all because the vehicle broke down. He stated that the paperwork he received reflects an extraction from the vehicle, which did not happen. Daniel stated that he is not the one who called 911 so he should not be responsible for the billing. Mayor Karvoski stated that it is standard when an ambulance is dispatched to a car accident, fire is dispatched as well. Usually the insurance is billed and then the remainder is paid for by the person involved in the accident. Daniel stated that he wants the council to look into it because he does not feel he is responsible for it, but the fire department should keep up the good work and if they need anything at all, they should call him because he is available to help.

OLD BUSINESS

Airport:

Lacey stated that she provided the councilors with a copy of the revised bid submitted by Hillock’s. She stated that there was a piece of the equipment that was missing in the bid, a very important piece, and it increased the bid by the amount reflected on the sheet. Lacey stated that she was able to get all of the requested update reports submitted to the Oregon Department of Aviation, but before moving forward, needed approval from the council due to the increase. The council asked Lacey to contact the Oregon Department of Aviation and see if we could get more funds than what has previously been awarded. Until then, the airport bid was tabled.

 

Municipal Court Bank Account:

Lacey stated that there was a municipal court bank account that upon the closing of the Enterprise Municipal Court, the council had approved a resolution to close the bank account and transfer the funds. However, that bank account was never closed and now we are paying a monthly fee to have it open. Lacey stated that the approval was more than two years ago and would just like permission to move forward with the closing of the account. Council all agreed to move forward with closing the account according to the resolution previous approved.

MOU for the Library District:

Mayor Karvoski stated that enclosed with the packet is an MOU created by Wyatt. The questions we wanted clarification on are highlighted in yellow. City Attorney Wyatt Baum stated that the first one highlighted is in regards to the possibility of the district being dissolved in the future. He stated that he wanted to make sure that the City was not going to have to pay to have the library and items within the library returned should the Library District dissolve in the future. Librarian Denine Rautenstrauch stated that if the Library District passes, the chances of it failing are almost non-existent. However, if that were to happen, you would be comparing “apples to oranges” due to the time that would have passed. Mayor Karvoski asked if this was in regards to contents only. Wyatt stated it was. Wyatt recommended that the city pass all the property over to them and then if they dissolve they will pass it all back to the city. Councilors agreed. Wyatt moved on to the highlight portions regarding assistance from the Library District should major repairs need done. Mayor Karvoski stated the point to this was if we needed to go out for grant funding or outside funding for a major repair, they would help us pursue those grants or outside funding. Councilor Sullivan stated that she thinks we should vote to approve and make sure those changes recommended are added in there. Councilor Christman made a motion to approve the Memorandum of Understanding for the Library District upon the passing of the Library District. Councilor Elliott seconded the motion. No further discussion, motion passed unanimously.

NEW BUSINESS

Enterprise Summer-Fest:

Kris Naisbitt introduced herself and stated that all GEMS (Greater Enterprise Main Streets) is asking is for a short simple parade, which is shown on a sheet submitted with the application, with the majority of Main Street closed off as you have seen in the past. She stated the parade would go around the courthouse where they planned on having the majority of the festivities. Kris asked that they be able to start at the old hospital, horseshoe around and end back at the old hospital. She stated that she has already spoken with the Police Department and was going to contact the Fire Department soon. Kris announced that this year the festivities would not include the derby, however they will have music at the Courthouse, potato sack races, face painting, water balloon games, and more. They are bringing in a splash pad for the kids and the wagon train. Councilor Pritchard asked if there were any issues from emergency services with having the streets closed. Fire Chief Karvoski stated that they need to get permission from the State Highway Department because they are asking for a portion of the highway to be closed for the parade. Councilor Elliott made a motion to approve the Event Permit submitted for the Enterprise Summer-Fest Celebration upon the approval from ODOT regarding closing the state highway down. Councilor Pritchard seconded the motion. Councilor Agnew asked where the street closures started. Kris explained the map and it was recommended that they close the streets according to the map but extend the street closure on Main Street a little further. No further discussion, motion passed unanimously.

Fire Hall/City Hall Deed:

Wyatt stated that the title report was never filed for track one, which is lot 1 and 2 of the existing lot where the old Fire Hall/City Hall currently sits. Wyatt explained that the City of Enterprise purchased it in 1979 with the agreement that it would be paid off in four years. However the deed was never filed once the property was paid off. He stated that we need to get the title so Wallowa Title will insure the property. Wyatt stated that he would like to reach out to the Berlands, but is having a hard time finding them. He recommends we move forward with a suit quiet title asking for a waiver from the court. This is a process that will take a little time but it should not hold up moving forward with the new fire hall. Wyatt stated he is looking to answer any questions the council might have and then receive directive to move forward. He stated that he does not anticipate any pushback. Councilor Pritchard asked if we have confirmed that we have the title to the property purchased from DeSpain’s. Lacey confirmed that we do. Councilor Elliott made a motion to approve the City Attorney, Wyatt Baum, move forward with whatever steps necessary to obtain a copy of the deed for the property listed above. Councilor Pritchard seconded the motion. No further discussion, motion passed unanimously.

RESOLUTION NO. 628

Wyatt explained that the reason he recommended this resolution is to make sure it was documented that the City Council appoints Lacey McQuead to act in official capacity, handling contractual obligations, budgeting, etc. Mayor Karvoski read Resolution No. 682. Councilor Agnew made a motion to approve Resolution No. 682 as read by Mayor Karvoski, Councilor Christman seconded the motion. Roll-Call: Vote-All in favor.

Next council meeting Monday June 11, 2018.

EXECUTIVE SESSION

Mayor Karvoski announced the Enterprise City Council will hold an Executive Session as allowed by ORS 192.660(2)(d) to conduct deliberations with the cities designated labor negotiator. The City will re-open Public Session at the end of the Executive Session.  Public session is now closed.

Mayor Karvoski announced that the executive session is closed, Public Session is now open. No action taken in executive session.

Meeting adjourned.

                                                                                                                _______________________________________

                                                                                                                Stacey Karvoski, Mayor

ATTEST:

_____________________________________________

Lacey J. McQuead, Administrative Assistant