Minutes February 15, 2018
February 15, 2018
The Enterprise City County meeting for February 12, 2018 was canceled due to a lack of quorum. It was reschedule to this date as noticed.
Mayor Stacey Karvoski opened the public meeting the Enterprise City Council meeting at 5:02pm. Those present were Mayor Stacey Karvoski, Councilors Micah Agnew, Larry Christman, Ashley Sullivan, Dave Elliott, Jenni Word, and Chris Pritchard.
Councilors Present: Stacey Karvoski, Larry Christman, Ashley Sullivan, Dave Elliott, Chris Pritchard, Ronnie Neil, Paul Karvoski, Lacey McQuead, Micah Agnew; Staff Lacey McQuead and Ronnie Neil. Librarian Denine Rautenstrauch came in later in the meeting.
Absent: Michele Young and Joel Fish.
Guests present were Christopher Lestenkof, Malia Melody, Chuck Anderson, Carmen Gurule, and Kris Naisbitt.
Press: Kathleen Ellen with Wallowa County Chieftain.
Pledge of Allegiance
Moment of Reflection
ADDITIONS TO THE AGENDA
Update from Michele Young
Councilor Christman made a motion to approve the January 8, 2018 Council Minutes and the January Payables Register. Councilor Pritchard seconded the motion. Motion passed unanimously.
DEPARTMENT ACTIONS & UPDATES
Lacey stated that other than her report previously submitted and Michele’s report previously handed out, she would like to add that that Michele will be returning back to work next week. Lacey stated that she just recently received word from CIS that the cost for re-plat of the new city hall and fire hall property has been approved. She stated that Paul informed her today that Wallowa Associates was already over on the lot starting the process. She stated that Eric Ramm with CIS also stated that the process for approving the approval of the cost estimate is in the works. Mayor Karvoski asked about the letter than went out to property owners in the Alamo/Tacoma Street area. Lacey stated that the letter was sent out the day that Mayor Karvoski signed it, due to the seven day time frame instructing property owners to move their personal items off the right of way. Councilor Pritchard had concern that one of the property owners with property in the right of way was out of town. Ronnie stated that he didn’t believe the shed that this person owned that sat in the right of way, would hold up the necessary development. Mayor Karvoski further explained that with the letter, Lacey provided the property owners with a map explaining the route of travel for both the fire trucks and the fire fighters. Councilor Agnew stated that Michele asked for discussion of the façade of the City Hall in her letter. Lacey explained that the plans provided by Anderson Perry did not show any design for the entrance of the City Hall or any window awning, but there is money available for that according to Brett Moore with Anderson Perry. Lacey further explained that as far as the awnings or window character goes, the concern was how it would attach to the building. Councilor Agnew asked if there was a timeline or deadline in which these design items needed to be completed. Lacey stated that she was unaware of what the deadline was, only that when she spoke with Brett last week, he didn’t seem to be too worried about solidifying the design right away. Councilor Pritchard asked if the insurance company was paying the full cost provided in the cost estimate. Lacey explained that we are still waiting for the final approval from CIS but Eric stated this week that the cost estimate came in right around what he was thinking it would be, so we are hoping it is approved without any problems. No questions for the Administrative Department.
Public Works Department:
Ronnie Neil stated that in addition to his report that was previously submitted, the department is down one employee right now and we are waiting to confirm with the labor attorney, what the job description will be for the new person being hired. He stated that taking a little bit of time to decide what position to hire and making sure the job description is correct is needed. Ronnie stated that he has been researching costs of a new pickup and has three bids. The lowest came in at $37469, the next on at $38450 and the highest at $38543. He stated that these quotes include the pickup, as well as the utility box, so he is just taking the time to compare the vehicles now. Ronnie stated that he wanted to wait to receive these quotes before going to Milligan’s to see what they could do for him. Councilor Christman asked what brand of pickup he was looking at. Ronnie stated Chevrolet and specifically because there is a dealership here that can work on the vehicle if something were to go wrong. He explained that he reached out to the same company that Chief Fish got his vehicle from, they came back with a quote about $1000.00 higher than the others. No questions for the Public Works Department.
Paul stated that he previously submitted his report and as you can see it has been a busy month for the department. He explained that they had two back-to-back calls last night. Paul stated that they have approximately half of the department packed up and are working on the other half so come move day, they will be all ready to go.
Lacey stated that Chief Fish submitted his report which was enclosed with the Council Packet. She explained that Chief is not here because he is headed down to watch Cody Billman graduate from the academy. She stated that Cody’s first day will be Monday. Mayor Karvoski added that Jacob Curtis also went down to support Officer Billman at his graduation.
Library: Lacey stated that Denine submitted her report, but will not be able to make the meeting until after she closes the library at 6:00.
Review design for the Fire Hall and City Hall: Lacey stated that we discussed this a little before, we are looking for ideas for the entry way to the City Hall as well as the exterior of the building. She stated that the plans submitted by Anderson Perry were included in the council packet.
Airport Lighting Project Bid: Lacey explained that included in the council packet was the only bid received and it was submitted by Enterprise Electric. Lacey read the totals from the bid form, the base bid price came in at $126,449.00 with additive alternatives at $13,400.00. Ronnie explained that the alternatives included upgrading to the LED lights, which Michele thought we had the money to go ahead and do. Councilor Elliott asked about the amount of time LED lights work before needing replaced. Councilor Pritchard stated it was about 50,000 hours. Mayor Karvoski stated this would also help with the electricity cost. Councilor Elliott asked if they could add that they will approve it with a not to exceed limit of $139,000.00. Council agreed. Councilor Christman made a motion to approve the Airport Lighting Improvements Bid submitted by Enterprise Electric with the contingency that the project does not exceed $139,000.00. Councilor Elliott seconded the motion. Councilor Pritchard abstained from voting. Motion passed unanimously.
Construction Video Proposal-by Grady Rawls: Paul explained that this proposal was submitted by Grady Rawls and what he is proposing is doing a video from the start of the project, coming in now and have some footage of the fire damage, then following the process of the project from demolition to the rebuild. Councilor Sullivan stated that Grady Rawls does amazing work and this could be a good project. Councilor Elliott stated that he thinks it is a great idea, but has concerns about the cost. Councilor Christman asked if this will cover the whole project, it doesn’t seem like 3-5 minutes is long enough. Paul responded stating that they will start immediately and go through the entire project from start to finish. Mayor Karvoski stated that this is a huge deal; something that is only going to happen once, so she thinks they should consider it. Councilor Elliott responded stating that it is a great idea, I just don’t think that paying $5,000.00 will pay off. Councilor Agnew asked if this could come out of the opportunity fund. Mayor Karvsoki said she didn’t know but we could discuss that with Michele. Councilor Elliott stated that if this could come from the opportunity fund, he would be okay with that. Councilor Agnew stated that he would like to see if the City can have the raw footage when the project is finished, as well as rights to the photographs. Paul stated that he will take the questions back to Grady and see if he can get everything answered by the next meeting. Mayor Karvoski recommended tabling this until we can get the questions answered and reviewing it at the next meeting. Councilors agreed.
Mayor Karvoski asked if anyone else had anything to add. Malia Melody from the audience introduced herself. She stated that she was interesting in coming to the meeting prior to going on the agenda, so she could better prepare. She stated that they are interested in doing a community garden and would like the opportunity to present their ideas. Christopher Lestenkof introduced himself and stated their goal is to bridge the gap between supply and demand for organic food here in Enterprise. He handed out an explanation of the project. They are interested in working with the City of Enterprise to find a piece of property with a good location where community members can partake in the garden, buy organic foods and possibly rent space in the garden. Malia stated that she previously spoke with Michele regarding her ideas and Michele recommended they come to the council meeting to discuss it. Mayor Karvoski stated that she does see an issue if they do this on city property selling the products from the community garden and taking away from other community members who currently sell products at the farmers markets, etc. She is concerned on the city being tied to that. Melia thanked Mayor Karvoski for her input and stated they could work to find an avenue around this. Councilor Word asked if they have already received the grant they discussed, or if it was a work in progress. Melia stated that in order to complete their application process, they would have to receive a letter of support from the City of Enterprise. They would like to put on the agenda for the next council meeting in order to give a more informative presentation.
Mayor Karvoski announced the Enterprise City Council will hold an Executive Session as allowed by ORS 192.660(2)(d) to conduct deliberations with the cities designated labor negotiator. The City will re-open Public Session at the end of the Executive Session. Public session is now closed.
Mayor Karvoski announced the Executive Session is now closed and Public Session is now open.
Councilor Christman made a motion that we approve the three year bargaining agreement between the City of Enterprise and the Laborers’ International Union of N.A., Local 737 as suggested by Labor Attorney Steven Schuback, to include informing the Union that the contract is not effective until full execution, when the city sends the contract to the union. Councilor Sullivan seconded the motion. Motion passed unanimously.
Library- Mayor Karvoski explained that there is a meeting on the 22nd of February at the Library. They are hoping to get some more information at that meeting, to include discussion about the agreement between the City of Enterprise and the Library District. She explained that the district members previously stated that if we charge for the building and maintenance, that money will have to come out of the budget providing services to Enterprise. Meaning, they will decrease services in order to have the funds to pay for the building. Mayor Karvoski stated that she would like to ask City Attorney Wyatt Baum if this is something that is allowed. Librarian Denine Rautenstrauch joined the meeting and Mayor Karvoski asked if she understood this correctly. Denine stated that if they Library District has to pay rent, maintenance, etc. then they would have to take funds that they would have used for services provided to the City of Enterprise; there would be a decrease in services. Councilor Pritchard stated that he is interested in attending the library meeting on the 22nd because he would like more information when moving forward. He stated this is the problem that he knew was going to happen, they do not have everything figured out and now they are struggling to try and figure out what they are going to do.
Next meeting is March 12th, 2018.
Meeting adjourned at 6:10pm.
Stacey Karvoski, Mayor
Lacey J. McQuead, Administrative Assistant