Minutes December 11, 2017
December 11, 2017
The Enterprise City Council held a Work session from 7:00 p.m. until 7:30 p.m. for the purposes of discussing the fire hall rebuild, recreational and medical marijuana dispensaries and general discussion from between the Council and Staff.
Mayor Karvoski opened the public meeting for the Enterprise City Council meeting at 7:30pm. Those present were Mayor Stacey Karvoski; Councilors Jenni Word, Ashley Sullivan, Larry Christman, Micah Agnew, Chris Pritchard; Staff Joel Fish, Michele Young, Lacey McQuead, Denine Rautenstrauch, and Ronnie Neil.
Guests present were Heather Redden, Marty Thompson, Jason Testerman, Sean Flanagan, and Josh Kesecker.
Press; Kathleen Ellen from the Wallowa County Chieftain.
Fire Chief Paul Karvoski was absent.
Pledge of Allegiance
Moment of Reflection
ADDITIONS TO THE AGENDA
Councilor Christman made a motion to approve the November 13th, 2017 Council Minutes and the November Payables Register. Councilor Word seconded the motion. Motion passed unanimously.
DEPARTMENT ACTIONS & UPDATES
Administrative Department: Michele Young stated she did not have anything to add the previously submitted report. She will be working on handing out the audits and scheduling an audit exit interview. Michele asked to have a councilor from each committee to represent the different departments, that way if there are any questions specific to a department, we a committee member available. Councilor Christman, Councilor Agnew and Mayor Karvoski volunteered.
Michele stated that we had a finding in our audit report due to a couple years ago GASB (Governmental Accounting Standards Board) started requiring a Certified Public Accountant prepare the final financial reports that the auditor currently prepares for us. Since we do not need to do this, nor should this be a requirement for a city this size, we have to submit a letter stating that we will not be requiring this change as this is not a substantial issue for the City of Enterprise. She explained that while no person who is responsible for the financial books wants to see a finding in an audit report, there really isn’t anything we can do about this. No questions or comments for the Administrative Department.
Public Works Department: Ronnie Neil explained that the public works department has been performing vehicle maintenance, as well as taking handhelds out to verify information required for the GIS system. They have been working on measurements necessary to accurately store the information. He further explained that the department started inventory on the street signs; what has been replaced with the required reflective material and what still needs to be replaced. Ronnie stated that most of town has received the new street signs, but there is one more section they will be ordering new signs for. Michele explained that because all of our zoning maps burned up in the fire, she contacted Anderson Perry last week. She explained that since Anderson Perry is now working with the County GIS system, they could take our maps and our layers and help us get some new maps for City use. No questions or comments for the Public Works Department.
Fire Department: Report submitted to the council in the packets.
Police Department: Chief Fish explained that the calls have decreased for the month of November. There were less traffic stops and only two speeding tickets given. He explained that Officer Jed Stone worked his last day on November 30th, but has scheduled court cases during the month of December and January. Chief Fish explained that Officer Cody Billman is doing very well at the academy. He receives weekly emails from Officer Billman, who sounds very excited to complete the program and return as an officer for EPD. No questions or comments for the Police Department.
Library Department: Librarian Denine Rautenstrauch stated that she submitted her report for the council packets and would be happy to answer any questions that Council might have for her. No questions or comments for the Library Department.
Recreational & Medical Marijuana Dispensary Request Update:
Councilor Agnew explained that after last month’s presentation was made for reconsidering marijuana for recreational and medical sales, they coordinated with the Police Committee and Councilor Agnew and Chief Fish went to the Peace Pipe in Joseph to have a meeting with the owner, Sean Flanagan. Councilor Agnew explained that prior to the meeting starting, he reiterated to the group that the Council had already made their decision when they opted out and he didn’t want Mr. Flanagan or anyone else to get their hopes up. He further explained to the group that they did a good job at presenting their information at the prior council meeting and would be interested to hear any further evidence based research. Councilor Agnew explained that they talked about some of the politics that take place as well as some new information their research uncovered. He explained that the group would like to see the decision to opt out reconsidered, Councilor Agnew explained to the group that it wasn’t likely to take place. Jason Testerman asked if just allowing medical sales could be considered, since there is a need for that in the County.
Mayor Karvoski asked if after hearing the report from Councilor Agnew, hearing the presentation at the previous Council meeting and reading over the documents submitted, is there any councilor inclined to reconsider opting out. She explained that at this point, unless there is someone who would like to move in that direction, there really is not action required. Councilor Agnew said that as time progresses and more of the early states, who have approved dispensaries, share their data, we can analyze the pros and cons and further discuss it then. No further comments.
Library Committee Update on Library District Use of Library Building:
Mayor Karvoski stated that Councilor Agnew, Librarian Denine Rautenstrauch and herself met to talk about the plan for the building should the Library District pass. She explained that they are looking for the City Council to vote on a proposal, once they have the necessary information to put one together, that way, should the district pass, they are fully prepared with proposal in hand when the District asks for use of the building. Mayor Karvoski explained that they discussed the City maintaining ownership of the building and allow the District to lease the building at no cost. Councilor Pritchard asked why the council would consider this. Councilor Agnew responded, stating that the amount of money the City would save if the district passed, drops our costs down to less than 10%. He continued stating that as a city, we value the library services currently provided, so this would be our investment to the district. Councilor Pritchard stated that he believed this is what the increase in taxes is for. Councilor Pritchard responded stating that even though it is less than 10% of what we were paying before, it is still 10% of cost to us. We shouldn’t have to pay for their expenses. Mayor Karvoski stated that she is sees is as us supporting the district. Councilor Christman asked what she means by supporting the Library District. He stated that we are all already supporting the Library District with the increase in taxes. Mayor Karvoski stated that her concern is maintaining control of the building. Councilor Christman stated that we don’t even need to let them have it if the Council doesn’t choose to. He stated that he thinks it is their responsibility budget the cost for have the building and if the district does not have the funds to cover this, it is not our responsibility to cover that for them.
Councilor Pritchard stated that the way he sees this is that the City has to pay the Public Works Department to maintain the building, which means we have to have a way to pay for that expense. If we charge them rent, that would be a way to pay for those expenses. Councilor Word suggested giving them a discounted cost of rent, showing the support to the District but holding them responsible for certain costs. Councilor Christman agreed stating that he does think we should give them a deal, however, we should not give them the building at no cost and then pay them to be in there as well. Mayor Karvoski stated that one of the main things the committee was working on was maintaining the maintenance on the building. It would not be the responsibility of the District, nor do they want to allow the district to do any repairs at all. Councilor Pritchard asked about the current tenant in the basement of the library; do they currently pay rent and are they required to maintain the building. Michele stated that they pay rent and the Public Works Department maintains it.
Denine explained that the point to the feasibility being set up the way it is, is so the Library District can improve the library services. Improving library services costs money. She stated that if the City provides the facility, the money the district is not spending on the cost of a building, can be used for improving the services. Councilor Christman asked what services would be improved. Denine responded stating that there will be an increase in hours, including weekend and evening hours, there will be more programming, increased outreach, hopefully a family literacy center. She explained that they are limited on what they can afford to staff, so every penny not spend on a facility, is more money towards those services.
Mayor Karvoski stated that one of the subjects discussed at the meeting with the unique situation the City of Enterprise is in. The Enterprise Library is funded by the City, we have the good hours and a great library. She explained that should something happen to the district, we want to make sure the Enterprise City Library would continue and we wouldn’t see a decrease in services at that point.
Councilor Agnew stated that the proposal for the building is only half of the coin. If we tell them the building is for them to use but this is what we expect as a guarantee of services. He explained that he doesn’t see it as giving them the building for free, but more insuring that the citizens of Enterprise do see a benefit.
Michele stated that she was asked to look into the insurance costs. It is currently $2,000.00 a year to insure the library, which includes liability as well as the contents and structure. The insurance company has recommended that we continue insurance for the building itself and liability, then require the district to carry their own liability insurance as well as content coverage, then name us as additional insured. This insures that should something happen, the primary policy comes from the district, but should their policy not cover the entire cost, then it would roll into our policy.
Councilor Christman recommended before we make a wish list or have further discussion about what we expect and are going to require of the district, we find out if the district is going to pass. Mayor Karvoski stated that she feels it would better service the City if we have plans prior to it going on the ballot, that way we know what we are going to do if it passes. She explained that their recommendation is that they continue to work on a plan that way we are prepared if it passes and being proactive. Councilor Agnew asked if the consensus is that the Council would like to charge rent to the district? Councilor Pritchard stated that is his recommendation. Mayor Karvoski stated that the library committee will come up with a more detailed proposal to present at the January meeting, to include some of these recommendations.
Buckskin Bucks for Christmas:
Michele explained that every year the City hands out Buckskin Bucks to the employees and volunteers. She stated that if the council would like this to continue this year, we need a motion. Councilor Christmas made a motion to approve $25.00 Buckskin Bucks be purchased for the volunteers and employees of the City of Enterprise. Councilor Pritchard seconded the motion. Motion passed unanimously.
Range Rider Liquor License:
Michele explained that the Range Rider has submitted a request to change their liquor license to include off-premise sales as well. This means that you would be able to walk into the Range Rider and purchase the alcohol and walk out. She explained that this has nothing to do with serving at outside events, but specific to the sale of alcohol packs at the establishment. Chief Fish stated that the owner is very proactive is following the law and maintaining compliance. Councilor Pritchard made a motion to approve the Liquor License Change Request submitted by Range Rider. Councilor Sullivan seconded the motion. Five councilors voted in a favor of said motion, councilor Agnew opposed. Motion passed.
Mayor Karvoski announced the Enterprise City Council will hold an Executive Session as allowed by ORS 192.660(2)(d) to conduct deliberations with the cities designated labor negotiator. The City will re-open Public Session at the end of the Executive Session. Public session is now closed.
Mayor Karvoski announced that the executive session closed, Public Session is now open. No action taken in executive session.
Councilor Christmas made a motion to approve the 3 year bargaining agreement for the Enterprise Police Department. Councilor Word seconded the motion. Motion passed unanimously.
Councilor Word made a motion to approve Resolution #622 regarding the 3 year bargaining agreement for the non-represented employees for the City of Enterprise. Councilor Sullivan seconded the motion. Motion passed unanimously.
Councilor Sullivan made a motion to approve Resolution #623 regarding the 1 year bargaining agreement with Department Heads for the City of Enterprise. Councilor Christman seconded the motion. Motion passed unanimously.
Michele stated she will send out evaluation forms for all department heads.
Next Council Meeting January 8th, 2018.
Stacey Karvoski, Mayor
Lacey J. McQuead, Administrative Assistant