Minutes June 26, 2017
June 26, 2017
The Enterprise City Council met in Special Session as advertised on June 14, 2017 in the Wallowa County Chieftain for the purposes of Adopting the 2017-18 City of Enterprise Budget. Those present were Mayor Stacey Karvoski; Councilors Larry Christman, Chris Pritchard, Ashley Sullivan, Dave Elliot, Micha Agnew; Staff Michele Young, Lacey McQuead, Joel Fish, Denine Rautenstrauch.
Absent: Councilor Jenni Word, Staff Ronnie Neil
Mayor Karvoski opened the public meeting at 6:30pm.
Councilor Agnew led the Council in the Pledge of Allegiance Pledge Micah.
No members of the public attended.
Michele stated that she wanted to thank everyone for getting us through the budget hearing. Lacey really stepped up and was able to get things completed. Michele stated that she wanted to discuss some of the questions that were brought up during the Budget Hearing.
Police Dept.: She explained that the $6,000 for Drug Team you will find in both expense and revenue. It is for possible confiscated items that are sold. The Drug Team has been very active but if they have no income they will not be able to spend from this line item.
Fire Dept.: Michele explained that the $7,000 for the Wildhorse Grant in the Fire Dept. budget came early. She removed it from the revenue side. However, she stated that there was a $40,000 grant being applied for. Note the change in the Fire Dept. budget on Line 10 of Fire Dept. General Fund. Mayor Karvoski asked if the change had been made for the training meetings. Michele responded that she did, it is now increased to $4,000.
Admin.: Michele went on to explain that the $3,500 in the budget for City Hall improvements has been in the budget for years. Usually, it ends up going to help other departments, but this year the hope is to update the council room and if enough funds are available after completing that, the window where the air conditioner is, needs to be replaced.
Michele stated that we did not receive the ice rink pavilion grant, so she pulled it from both resource and expenditures. Councilor Elliott responded that he was glad Michele had done that, just cleans it up.
Enterprise Fund: Michele explained that there was a question regarding the decrease in total resources for Fund 16. This is due to the transfer of $100,000 to the sewer fund and there were expenses. In the previous year. Michele asked if the Public Works Committee met regarding the Sewer Rates. They responded yes and that the Apartments are too returned to being billed by the number of apartments. Michele stated she would get the resolution ready for the next meeting.
State Revenue Sharing: The decreased beginning cash is due to a very large bill on one of the fire trucks. We lowered the amount and paid that bill this year.
Water Fund: Michele stated the $300,000 in the Water Improvement Project Fund is there for engineering fees, although she doesn’t foresee us spending all of it.
Other Changes: Michele stated that there was a calculation error that caused the interest revenue to be calculated in twice. She explained that she made the adjustment in General Fund. There was some discussion regarding the increase in Cash Carry Over in Fund 60, Michele explained that she didn’t have as many bills as anticipated, so it gave us more carry over funds. She explained that she put that in the unappropriated balance fund. Councilor Christman asked if it would be better to move it to a contingency fund. Michele explained her reasoning for doing that was to try and get cash built up. The General Fund will need to increase by $7000 to make up for the increase in cash from the Wildhorse Grant Funds coming in early which is no issue, it did increase.
There were no further questions or comments on the budget.
RESOLUTION No. 614
Mayor Karvoski read Resolution No. 614- to provide funds in the Motel Tax Fund for the purposes of funding the Façade Grant program in the amount of $7,000. Michele explained that it is being moved from materials and supplies into the transfer category. The money was budgeted for the transfer, just not in the correct place. Mayor Karvoski stated she would entertain a motion. Councilor Agnew made and Councilor Sullivan seconded the motion to approve Resolution No. 614. No discussion. Mayor Karvoski took a Roll Call Vote of which resulted in a unanimous vote.
RESOLUTION No. 615
Mayor Karvoski read Resolution No. 615 resolution declaring the City’s election to receive State Revenues. Mayor Karvoski stated she would entertain a motion. Councilor Pritchard made and Councilor Sullivan seconded the motion to approve Resolution No. 615. No discussion. Mayor Karvoski took a Roll Call Vote of which resulted in a unanimous vote.
RESOLUTION No. 616
Mayor Karvoski read Resolution No. 616 – A Resolution to Adopt, Appropriate, and impose taxes for fiscal year 2017-18. The total budget to adopt is in the amount of $5,894,388 as described in the resolution. Mayor Karvoski stated she would entertain a motion. Councilor Christman made and Councilor Elliot seconded the motion to approve Resolution No. 616. Mayor Karvoski took a Roll Call Vote of which resulted in a unanimous vote.
Michele stated that due to controversy within other Cities in Wallowa County, there have been questions regarding personal services budgeting. She continued explaining that we budget at the highest cost we assume it will be. She explained that when it comes to benefits, it is normal practice to budget at the highest health care cost for every employee, therefore having funds available should something change mid-year with an employee. Michele continued, stating our cash carry over used to be so low, and we have worked very hard to build that back up.
Councilor Pritchard asked about the upcoming small cities meeting. Michele stated that the small cities meeting is on July 19th and goes from 11:30 to 1:30. If anyone is interested in attending, they are welcome.
Being no further business the meeting was adjourned.
Stacey Karvoski, Mayor
Michele R. Young, City Admin./Recorder