Minutes December 12, 2016
December 12, 2016
The Enterprise City Council met on December 12, 2016 for a regularly scheduled Work session and Council meeting. Those present were Council President Jenni Word, Councilors Stacey Karvoski, Larry Christman, Ashley Sullivan, Dave Elliott, Bill Coffin; Staff Joel Fish, Michele Young, Denine Rautenstrauch, Ronnie Neil.
Guests: Micah Agnew, Michael Moore, Josh Kesecker, Chris Pritchard and Bruce Bliven.
7:00 P.M. Work session:
The Council had discussion with Public Works Supt. Ronnie Neil regarding a proposed GIS program. There was discussion regarding cost, alternatives to having Anderson Perry do the work, are there other programs available for less money, why don’t we use the County GIS program; can we use the county and just drop our info onto theirs. As presented last month, this program is specific to our city, the county GIS program is more specific to land use applications. Ronnie felt this program would be very beneficial to his department and recommended that it be purchased.
Councilor Christman complimented the Public Works staff on their snow removal.
Ronnie brought up problems they are experiencing with snow building up, we can’t remove snow from private properties. Joel stated that they could leave notes and then go from there in the problem areas.
7:30 P.M. REGULAR MEETING
Councilor Karvoski made and Councilor Christman seconded the motion to approve the November 14, 2016 meeting minutes. Motion passed unanimously.
Councilor Word asked if there were any public comment, there were none.
Public Works: Ronnie stated we had GC Systems come last Thursday, they did adjustments to some of our valves, our well and reservoir are now working properly.
We put in a 3 test hydrants, now we have 8, this makes a new testing plan that the health department requested.
LIBRARY: Denine stated that the Battle of the Books will not happen this year. The schools withdrew from the program due to internal issues. Hopefully they will reconsider.
ADMIN. – Michele updated the council on our new Hearings Officer. She held her first hearing and is scheduling once a month for ordinance violations. Michele stated in her written report that our on-line payment update is now available. The Planning Commission has set their calendar for the next year for the Land Use Plan update. Michele also presented a written update on the 2016 Goals that she set for her office, this report showed that all goals were met which were evaluating all job duties in her office and re-assigning duties to make the office more efficient; completion of the Personnel Manual; Monthly training program for both City Council and Office staff including the Denine at the Library; assistance in developing a plan for updating the Land Use Code with the Planning Commission and completion of on-line payment for our customers. There were comments from the Council.
POLICE – Joel reviewed his monthly stats with the Council stating they issued 8 citations charging 4 city violations, 2 misdemeanors and 3 felonies. There were a total of 161 calls for the month of which 16 were medical calls and 26 traffic stops. There were 32 reports taken of which the County took 3 of those. Joel provided a list of the reports by type.
Officer Kohlhepp and Curtis assisted Youth Services with a seminar on internet/social media, parents were present.
They now have 2 AED machines, he updated on the job Jacob Curtis did on an emergency call by which he had to use an AED machine.
The Public Works Committee met with Ronnie on the GIS earlier in the month which was Councilors Elliott and Karvoski. They met with Ronnie on the system and talked about sustainability and cost.
Michele asked if the major cost is from Anderson Perry applying all of our maps to the software for all infrastructure. $21,350. Ronnie stated the Yearly maint. fee is $2500.00. Michele stated that was not out of line, she pays for then that for the Admin software.
Ronnie stated that the First year proposal is to split it between water and sewer, we would get 40 hours of technical service and the 2nd year we can buy up to additional 40 hrs., 24, or 8 hours. That is at an additional. Chris Pritchard did not understand why we couldn’t just do it ourselves and save money.
Councilor Elliott felt, in response to Chris Pritchard’s comment about us doing it is that it would actually end up costing the city more money in labor if we tried to do it. Our maps haven’t been updated since 1996. Our Public Works Dept. also does not have the time to get this done in a reasonable time.
Councilor Elliott stated that this is not perfect, it takes the info from our maps and puts in in usable form
Micah Agnew asked if Ronnie’s crew would be able to access the program. Ronnie stated they had spent time with his crew. Ronnie stated that he will probably only assign himself and one other guy that can input in the software, the rest of the guys will get the info out on the streets. He felt his staff was excited and therefore they will use it.
Councilor Elliott felt the 40 hours will help us know what we will need to do.
Councilor Christman made and Councilor Karvoski seconded the motion to approve the purchase of the GIS Program at $2,500 and to hire Anderson Perry at a cost of $21,350 to input all of the cites water, sewer and fire hydrant information. Motion passed unanimously.
PARKS RESTROOM CLEANING
Michele stated that she was just notified that the Wallowa County Wellness Center has discontinued their Worker Program immediately. Michele stated that Bill was the gentlemen doing the cleaning and he did a very good job. Michele recommended that we hire Bill, the cost will be the same.
Councilor Christman made and Councilor Sullivan seconded the motion to hire Bill at minimum wage, motion passed unanimously.
EAGLE CAP EXTREME STREET CLOSURE
Councilor Coffin made and Councilor Christman seconded the motion to approve a request from Eagle Cap Extreme for a street closure on January 18, 2017. They will close Main Street as always adjacent to the Courthouse. Motion passed unanimously.
2016 ELECTION RESULT
Michele read the Election results as follows:
Mayor Stacey Karvoski
Council Position No. 4 Micah Agnew
Councilor Position No. 5 Larry Christman
Councilor Position No. 6 Chris Pritchard
Councilor Bill Coffin was presented a plaque from Councilor President Jenni Word. Bill stated he grew up in Enterprise and it has been an honor and privilege to serve this community. He hopes in some way he made a contribution to the city, a city he has many fond memories and continue to support. The Council and Staff gave Bill a standing ovation and thanked him for his services.
Being no further business the meeting was adjourn.
Jenni Word, Council President
Michele R. Young, City Admin./Recorder