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Hotel/Motel Tax Funding Grants

CETRA Application

City of Enterprise

                                                                                   

 

 

                                                                                                                Spring Funding Cycle

                                                                                    Application Deadline:    09/01/17

                                                                                    Presentation Date:       09/11/17

                                                                                    Award Date:                10/09/17

 

APPLICATION FOR GRANT FUNDS FOR COMMUNITY – ECONOMIC – TOURISM

RELATED ACTIVITIES (CETRA)

 

 

1.         ORGANIZATION/AGENCY:

2.         ADDRESS:

3.         PROJECT DIRECTOR:                                         DAYTIME PHONE:

            WEBSITE:                                                         E-MAIL:

4.         PROJECT NAME:

5.         PROJECT CLASSIFICATION

6.         DATE PROJECT TO BEGIN:                                 TO BE COMPLETED:

7.         TOTAL PROJECT BUDGET:   (This line should match the total of items A through F in line 16)

            A.         Amount of CETRA Grant Funding Requested:        $

            B.         Funds to be provided by Applicant:                      $

            Source of Project Funding”

            _____________________________________________     $

            _____________________________________________     $

            _____________________________________________     $

            _____________________________________________     $

            _____________________________________________     $

8.         SOURCE OF ORGANIZATION/AGENCY OPERATING FUNDS:

9.         IS YOUR ORGANIZATION/AGENCY          NON-PROFIT  □             OTHER   □   (Please describe))

10.        WHAT IS YOUR ORGANIZATION/AGENCY ANNUAL BUDGET?

11.        NARRATIVE DESCRIPTION OF PROJECT (Include need assessment/purpose of project, outline of project procedure, intended results of project.)  If additional room is  needed attach a written narrative.

12.        PROJECT JUSTIFICATION AND ECONOMIC BENEFIT/IMPACT TO THE VISITOR  INDUSTRY

13.        ANTICIPATED VISITOR ATTENDANCE:

14.        ANTICIPATED IMPACT ON HOTEL/MOTEL/BED & BREAKFAST OCCUPANCY:

15.        ANY ADDITIONAL COMMENTS THAT SUPPORT THE NEED FOR PROJECT AND/OR PROJECTS MERIT AS AN EVENT OR ACTIVITY DESIGNED TO PROMOTE THE CITY OF ENTERPRISE:

16.        TOTAL PROJECT BUDGET – Indicate how CETRA funds would be used.  (Attach sheet if needed.)

  1. COMMUNITY PROJECTS  (Be specific in expense breakdown)

           

_________________________________________________________        $                                       

_________________________________________________________        $

_________________________________________________________        $

_________________________________________________________        $

  1. COUNTY PROJECTS

_________________________________________________________        $

_________________________________________________________        $

_________________________________________________________        $

_________________________________________________________        $

C.         ECONOMIC DEVELOPMENT

_________________________________________________________        $

_________________________________________________________        $

_________________________________________________________        $

_________________________________________________________        $

  1.       SPECIAL EVENTS

            _________________________________________________________        $

            _________________________________________________________        $

            _________________________________________________________        $

            _________________________________________________________        $

E.         COMMUNITY IMPROVEMENTS

_________________________________________________________        $

_________________________________________________________        $

_________________________________________________________        $

_________________________________________________________        $

  1.       TOURISM PROMOTION & RELATED FACILITIES

_________________________________________________________        $

_________________________________________________________        $

_________________________________________________________        $

_________________________________________________________        $

TOTAL PROJECT BUDGET (This line should match Line 7.)                                    $____________

  1. CERTIFICATION:          

                  We certify the information contained in this application is complete, accurate, and fully discloses the scope and intent of our request for funding from the Hotel/Motel Tax   program “CETRA”.  We agree to comply with the city’s requests for information regarding   the use of awarded funds and to provide access to accounting records related to these funds.

            We acknowledge that if expenditure of funds is approved, such approval will be for line-item-by-line-item expenditures, which must be adhered to within the maximum approved.  The City Administrator is authorized to approve a maximum 10% line item deviation.

            We further acknowledge that any further deviations beyond the 10% allowable amount will require us to submit a program amendment which will have to be approved by the City Council prior to any further expenditures.

            By signing this application, I/we accept and agree to be bound by the terms and conditions of Hotel/Motel Tax Grant Program “CETRA” as administered by the City of   Enterprise in compliance with current state laws.

______________________________________                              ___________________

                Signature (Project Director)                                                     Date

  

______________________________________                              ___________________

       Michele Young, City Administrator                                                 Date

RETURN APPLICATION TO:

City of Enterprise

(CETRA Grants)

108 N.E. 1st St., Enterprise, OR  97828

Phone 541-426-4196

NO APPLICATIONS WILL BE ACCEPTED AFTER DEADLINE

 

 

 

HOTEL/MOTEL GRANT WAIVER AND RELEASE OF ALL CLAIMS

 

CITY OF ENTERPRISE

CETRA PROGRAM

 

 

Whereas, ____________________________________________)”Grantee”), has applied for and

                        (Name of Applicant or Organization)

has been approved by the City of Enterprise (“City”) for a grant of Hotel/Motel Tax funds for:

 

(Name of Project)

NOW, THEREFORE,  in consideration of the grant of Hotel/Motel Tax funds from the City, Grantee hereby agrees that in the event that, or as a result of the program or event sponsored by the Grantee, the City is made party defendant in any litigation of any claim or demand is made against the City, the Grantee shall defend, indemnify, and hold harmless the City, its officers, agents, councilors and commissioners, and employees, individually and collectively, from and against any and all suits, claims, demands, set offs, or other actions, including but not limited to judgments arising therefrom.   The obligation of the Grantee shall include and extend to payment of reasonable attorney’s fees for the representation of the City and its said officers, agents, councilors and commissioners, or employees in any litigation or investigation and includes expenses, court costs, and all other fees associated with any litigation, claim, or demand, or appeal.

GRANTEE:         ________________________________________________________

                                    (Signature of Applicant or Organizations officer)

Subscribed and sworn to before me this ____ day of ______________________, 20___.

__________________________________

Notary Public Signature

                                                                                                (Seal)

 

 

 

CITY OF ENTERPRISE

HOTEL/MOTEL TAX GRANT PROGRAM

“CETRA”

 

CASH REIMBURSEMENT FORM

 

_____________________                                         ____________________________________ ______________________
Applicant Name Date of Request

__________________________________________ _________________________
Address Request #

__________________________________________ ☐ Final Request
City/State Zip Code

__________________________________________ _________________________
Attn: Phone Date Check Mailed by City

                

  BUDGET PRIOR REQUESTS THIS REQUEST
Community Projects      
County Projects      

Economic Development

Projects

     
Special Events      
Community Improvements      
Tourism Promotion and Tourism Related Facilities      
TOTAL      

                                                Percent of Completion   _______%

                                              CERTIFICATION:    I certify that to the best of my knowledge and belief, the billed costs and disbursement are in accordance with the approved project; the disbursements meet the intent of the Enterprise Hotel/Motel Grant program.  I have included copies of all receipts for this request.

                                                                                                                               _____________________________                          _____________________________

                                                                                                                               Applicant Signature                                                                City Administrator

                                                                                                                               _____________________________                          _____________________________

                                                                                                                                            Date                                                                                        Date

Copies of receipts must be accompanied with cash request.  Cash advances may be requested and shall be approved based on need and proof of purchase. 

Cash advances will be processed within 2 weeks from the date received by the city.  You may mail your request to:

City of Enterprise

“CETRA”

108 N.E. 1st Street

Enterprise, OR   97828

The City of Enterprise program exists to stimulate and assist the City of Enterprise organizations, agencies and businesses in community projects, economic development activities, the enhancement, promotion and marketing of tourism and culturally related events in Enterprise.

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Contact Us

City Hall: 541-426-4196
108 NE 1st
Enterprise, OR 97828
EMAIL